Know what you owe before cash leaves

Cost and cash are different questions

A vendor sends a bill today; the payment clears later. If you track only the bank balance, the cost can be invisible when you make a pricing or spending decision. Economico records the expense and what you owe when the bill arrives, then records the payment when you have evidence that it went out.

Keep the bill, amount owed and payment connected

Your agent can record the bill against the vendor's terms and attach the source document, or hand Economico the invoice itself and let it record the complete ones. Economico keeps a statement of what was recorded, which cannot be edited later, and posts the entries. The balance and aging reports show what remains due, and each vendor's page shows its share of your cost of revenue. When a payment has actually happened, record the completed fact against the bill and the financial account used.

Start from the vendor's published plan

Your agent can look up a vendor you pay in a shared catalog of public plans from vendors a startup typically pays, by name, website, invoice sender or the line on your card statement. Each plan version links to the pricing page and terms it came from. When the vendor's public plan is there, your agent adopts it in one step: the vendor, the plan and a contract at that version land in your books together. Catalog plans show public prices; your own invoices remain the record of what you paid.

Contracts can also carry their term, renewal, notice and cancellation dates, and a report lists the ones coming up, so a renewal doesn't arrive as a surprise.

See which tools and seats you actually use

A tool nobody uses keeps billing until someone reads the card statement. Your agent can record which tools and seats are in use each month, from the vendor's own reports, on the contract you already have. A subscription review then lists the tools with no use, the plans with more paid seats than people using them and the contracts with a renewal or other change coming up, and your agent prices each change from the contract's own terms. A tool with no usage source is reported as unknown, not unused.

Know how much of the allowance is left

A plan with an included allowance can run past it months before the overage invoice arrives, and the vendor may not warn you. When your agent records usage against the vendor's contract, Economico shows each period's usage against the included allowance: what is left, what is already overage and what each unit costs, with free credits kept apart from the real cost. When the bill comes, it is matched against what the contract says it should be. See usage metering.

Payments stay under your control

Economico does not initiate a bank or stablecoin transfer, fetch your inbox automatically or operate a multi-step approval system. Your agent or team supplies the vendor's bill and verifies the payment evidence. If a startup credit applies, Economico can apply it to the bill and show what is left to pay.