Contracts

Filter Contracts to customer agreements, vendor agreements, investments and ownership, or other agreements. The filter searches all your contracts and keeps working as you page through the results.

If your agent set up a contract the wrong way, for example with the wrong usage metrics, and recorded invoices and payments against it, it can now void the whole contract in one step. It shows you what will be taken back first. After the void, your reports read as if the contract never existed, for every past month, and money already paid stays with the customer or vendor as unapplied money. Your agent then sets up the right contract, records the same invoices and usage again and applies those payments to it. Nothing is deleted: the history still shows what was voided and why.

Your agent can declare founder, employee, investor, customer or vendor roles in an agreement template. When the contract is accepted, those roles are added to each party’s existing categories, so they appear in the corresponding relationship lists. Existing agreements keep their recorded categories.

For fixed terms and subscriptions ended in their first year, contract value leaves out the unbilled part of an unfinished arrears period when billing and value calendars align and billing is automatic or period evidence exists. Credit notes linked to those billing periods reduce their value; a replacement invoice restores what it bills. Refunding a credit note does not reduce it again. Subscriptions valued as one year keep their annualised price. Billing previews use the agreement version from the start of each period, matching the invoice recorded for it.

Open a customer or vendor to see their contract value broken down by contract, each linked to it, with the total underneath. A subscription with no end date says when its figure is one year of it. Contract value now follows price changes: each month counts at the price that applied then, and a subscription still running counts a year at today’s price. When a contract ends with a refund for the unused part of a month, the refund is taken off.

Your Customers and Vendors lists show each one’s contract value: what a customer has agreed to pay you, and what you have agreed to pay a vendor. Open a customer or vendor to see their contract value, what is still to deliver or receive, and what was agreed and cancelled when anything was. A subscription with an end date counts every period of its term; one with no end counts one year, its annual value. A customer that leaves in its first year keeps the value of what ran. Usage-based charges are not included. Someone who is both your customer and your vendor shows each side on its own list, never added together. Your agent can read the same figures from the contract value report.

Your agent can model a service, usage allowance or ownership right with its own price and billing terms, then record delivery, invoices and payments separately. Paying a vendor from your personal card leaves an amount owed to you without changing the vendor agreement.

Refunds, reimbursements, unapplied money and investment funding now have their own payment records. Money in another currency stays in that currency’s books: an exchange or a payment across currencies records both amounts, and an overdraft is recorded as it happened. Existing agreements and recorded history remain intact.